Food Service Procedures

All food service requests charged to a University Department or Project requires a Purchase Order.

Contact the Aramark Catering Office at (301) 687-4152 to make your food service arrangements. When you receive the Request for Catering Services Contract from Aramark, you will need to enter a requisition into PeopleSoft to cover the catering request. The vendor on the requisition should be Aramark Services Inc. (Vendor ID is 231354443 & location code is 000).

On the Line, for Description enter Request ##### (the red five digit number from the upper right-hand corner of the Request for Catering Services), for Req Qty enter 1, for UOM enter EA, for Category select 2-WAY, and for Price enter the TOTAL from the Request for Catering Services.

You may put more than one Catering Request on a requisition. Just list each as a separate line.

Complete the remainder of the requisition just like you would any other requisition. When completing the Distribution line the account should always be 081100 for Food Service. On the Request for Catering Services Contract write the requisition number on the line that says Department Approval. Once the requisition has been approved and budget checked the appropriate person should sign Signature of Person in Charge.

The form then should be returned directly to the Aramark Catering Office. The Budget Office no longer has to approve this form. The Department/Project and Budget approvals are now coming from the on-line requisitioning process in PeopleSoft. Once the requisition has been approved and budget checked Procurement will roll it to a Purchase Order. Once Aramark has received the signed Request for Catering Services from your department and the corresponding Purchase Order from Procurement they are authorized to provide the requested service. Once the function is over Aramark will then invoice the University referencing the Purchase Order number.