1. Students who want to transfer credit from non-FSU
study abroad courses must complete the 'Permission to Study Abroad'
form prior to departure. This form may be obtained from the Center for
International Education (CIE).
2. Any changes in non-FSU course selection following
overseas registration must be immediately communicated to the CIE so
that the CIE can inform other administrative and academic offices at
FSU about the changed schedule of courses.
3. Students receiving state, federal or institutional
financial aid must comply with the rules and regulations set forth by
the sponsoring body, and must maintain full time status (12 credits
per semester) while abroad.
4. Students are responsible for obtaining comprehensive
health insurance which will provide coverage during their entire overseas
stay. The policy must include coverage of emergency medical evacuation
and repatriation of remains. Frostburg State University will not be
responsible for covering medical expenses of any nature for students
studying overseas. (Please note: purchase of the ISIC card from the
CIE office automatically provides students minimal coverage for the
above.)
5. Students must arrange FSU housing for the semester
which will follow their return before they depart for any overseas study.
6. Students who are expecting to graduate must apply
for graduation prior to departure if the application due date will occur
during the students' absence from campus.
7. Cancellation and Withdrawal Policy: The following
policy applies only to FSU study abroad programs in which FSU courses
are taught, and only to those specific FSU courses. Students participating
in any other type of study abroad program must follow the Cancellation
and Withdrawal Policy of that program.
a) The University shall have the right to cancel
the study abroad program without penalty, and reserves the right to
make academic alterations, deletions or modifications to the program
as deemed necessary by the University. The University will make every
effort to notify students in writing of significant program alterations
or cancellations within a reasonable time period. The University will
not be held responsible for any program alterations, deletions or
modifications made by the Host Institution about which the University
has not been notified in writing.
b) In the event of the program's cancellation prior to the commencement
of classes, the University shall refund students any moneys paid the
University for participation in the program, excluding any application
or administrative fees and any other nonrefundable program-related
fees. In the event of the program's cancellation following the commencement
of classes, the University shall issue a refund according to the tuition
and fees refund policies stated in the University catalogue and in
accordance with the federal and state financial aid regulations, if
applicable.
c) Students who withdraw from the program prior to the commencement
of classes shall be refunded any moneys paid to the University according
to the tuition and fees refund policies stated in the University catalogue
and in accordance with the federal and state financial aid regulations,
if applicable. The refund excludes any application fees and any other
nonrefundable program-related fees. Students must notify the CIE in
writing to officially withdraw (see address below), and to avoid receiving
a grade of 'FX' (for FSU courses) on their transcripts.
d) Students who withdraw after commencement of classes shall be refunded
on a pro rata basis dependent upon the date of withdrawal, excluding
any application fees and any other nonrefundable program-related fees.
Students must notify the CIE in writing to officially withdraw (see
address below), and to avoid receiving a grade of 'FX' (for FSU courses)
on their overseas transcripts.
e) Semester students who are unable to complete their classes after
completing seven weeks of the program may be allowed to complete the
course work at a later date, provided such arrangements can be made
with the Host Institution. In such cases, students must provide documented
evidence of illness, injury or circumstances beyond their control
which required them to discontinue classes. Students who cannot complete
the work due to documented cases of illness, injury or because of
verifiable personal problems or circumstances beyond their control,
should notify the CIE in writing for instructions and guidance.
f) Students dismissed for disciplinary reasons are not entitled to
any refund of moneys, and will receive failing grades for all courses.
8. Students are responsible for obtaining a passport,
visa, and any other required documentation prior to departure.
9. Students are responsible for making payment arrangements
with the Student Billing Office and/or with any external agencies, and
for ensuring that all required payments are made on time. Any anticipated
payment difficulties or delays should be reported to the CIE immediately.
10. Students participating in exchange programs qualify
for a tuition waiver if they are normally eligible for such a waiver.
The waiver will not exceed the amount of tuition at FSU. Students participating
in direct enrollment study abroad programs do not qualify for a tuition
waiver and are responsible for the total cost of the program.
11. Alcohol and Drugs: Students should be aware that
whereas in the US the legal drinking age is 21, it may by higher or
lower in other countries. It is the responsibility of the student to
know the laws of the host country and to obey them. Most controlled
substances which are illegal in the US are also illegal overseas, including
marijuana, LSD, cocaine, heroin, and ecstasy. Individuals found possessing,
using, and/or selling these substances are subject to stiff penalties
which may include fines, imprisonment, deportation, and possibly death.
If you are uncertain whether a drug is legal or illegal in your host
country, please check with the CIE office and with the embassy for your
host country. In some foreign countries, prescription medicines may
be illegal.
Students who are of legal drinking age in a host country
in which a study abroad program takes place are permitted to drink in
that country according to the laws of that country. However, the following
policy applies:
"The University will not tolerate disorderly or
disruptive conduct which substantially threatens, harms, or interferes
with university personnel or orderly university processes and functions.
A faculty member may require a student to leave the classroom when his
or her behavior disrupts the learning environment of the class. A student
found to be responsible for disruptive behavior in the classroom may
be administratively withdrawn from the course." (From the Student
Code of Conduct) Students who are administratively withdrawn from any
FSU study abroad program will be sent home at his/her own expense and
will receive no refund. The following statement is the official FSU
policy on drugs and alcohol. "Frostburg State University is committed
to the pursuit and dissemination of knowledge and, as such, expects
all members of the academic community to behave in a manner conducive
to that end. Illegal or abusive use of drugs or alcohol severely limits
one's education and human potential, and reduces one's ability to achieve
educational, career and personal goals, jeopardizes the safety of the
individual and the university community, and adversely affects the mission
of the University. Frostburg State University is therefore committed
to having a campus that is free of the illegal or abusive use of drugs
and alcohol. Toward that end, it is the policy of the University that
the illegal or abusive use of drugs or alcohol by employees and students
is prohibited on university property or as a part of any university
activity whether on or off campus."
Students who use drugs or alcohol illegally or abusively
while taking part in a Frostburg State University study abroad program
will be administratively dismissed from the program, sent home at his
or her expense without refund of moneys.
1. Students should be full time, degree seeking candidates
for at least one semester before participating in a study abroad program.
2. Students who have 90 or more credits, including
transfer credit, may not transfer more than seven additional credits
back to FSU, provided that they still earn a minimum of 30 credits at
FSU (see page 36 of the FSU undergraduate catalog). Exceptions to this
rule must be approved by the Academic Standards Committee. Students
must petition the Academic Standards Committee in time to receive a
decision prior to departure.
3. Acceptance into a study abroad program will take
into consideration the student's grade point average. Students should
therefore be in good academic standing.
4. Students must maintain full time status while studying
abroad (12 credit hours for a semester, at least 3 credit hours for
intersession or summer session). Students may enroll for a maximum of
17 credit hours, but are advised to enroll for not more than 15 credit
hours. Credit overloads exceeding 17 credit hours are not permitted.
5. Any substitutions for General Education Program
course requirements must be approved in writing by the Academic Standards
Committee prior to departure.
6. Students participating in non-FSU courses must register
for the courses that have been approved on their 'Permission to Study
Abroad' form. Any changes to this form must be communicated immediately
(by e-mail preferably) to the Director of the CIE (asimes@frostburg.edu);
therefore students are advised to wait until the end of any drop/add
period before finalizing their registrations.
7. Students may drop a class within the period allowed
by their Host Institutions, but must obtain permission from the CIE
and their advisors. Any student dropping a class without permission
from the Home Institution will receive a grade of 'FX' (for FSU courses)
for the class. No student will be allowed to drop below full time status.
8. Students must attend all scheduled lectures and
tutorials, and must complete all assigned work, projects, essays and
examinations by the due date determined by their Host Institution or
FSU faculty supervisor.
9. Students may not make individual or private arrangements
with their Host Institution to substitute alternative work for regular
class assignments, nor may they make special arrangements to hand work
in late or to submit alternative assignments for final examinations.
Any exceptions to this rule must be approved by the Director of the
CIE.
10. Students should retain their course syllabi, reading
lists and copies of their written work for all non-FSU courses until
overseas transcripts have been received. All students should copy their
course syllabi and submit the copies to the CIE when they return.
11. Students must inform their Host Institutions to
send an official copy of their transcripts to the Director of the CIE
(address below). Students should also request a copy for themselves.
12. Students are responsible for settling all personal
accounts, library fines, phone bills, damage payments and outstanding
residence charges before leaving the Host Institution. Outstanding payments
will delay the release of transcripts.
