Frequently Asked Payroll Questions

1. What if I lose or destroy my check?
Contact the Payroll Office as soon as possible (301) 687-4332. We will contact Banking Services to cancel the old check and reissue a new check. The Payroll Office will contact you by phone when the check arrives from Central Payroll. Banking services will void the old check as soon as they have received the cancellation; so do not attempt to cash the lost check if you happen to find it.

2. How do I change my address with the Payroll Office?
Print a copy of the Change of Address form (viewing note). Fill out the information and send it to the Payroll Office.

3. Can I get an advance on my salary?
The only time the Payroll Office processes an advance on payroll earnings is when an administrative error has occurred. Advances are not given on future payments.

4. When am I going to get paid and how do I get my check?
It usually takes two pay periods for an employee to receive their first payment after their initial paperwork is submitted. Payroll checks may be picked up at the payroll window on the third floor of the Hitchins Administration Building. Checks are available with a photo ID after 10:00 a.m. on paydays.

5. How long does it take for direct deposit to take effect?
It usually takes two pay periods for direct deposit to begin. Central Payroll goes through a process called "pre-notification to ensure that your financial institution is part of the system and that your account number is properly recognized". This procedure is done for your financial security. You may find "A fact sheet about Direct Deposit" helpful. (viewing note)

6. Can I have my check mailed on campus?
We do not mail checks on campus for security reasons. However, we will mail your direct deposit stub on campus, if requested. Normally contractual direct deposit stubs are mailed to the home address as printed on the stub and regular direct deposit stubs are mailed on campus.

7. How often do I get paid?
Payments are made bi-weekly. Please see either the contractual or regular pay schedule (viewing note).

8. How much money is left in my contract (contingent and student employees)?
Contract amounts are to be monitored by the employee and the supervisor. Please keep track of the amount remaining in the contract at all times. The Payroll Office is not responsible for over spent contracts.

9. As a student employee, is my check mailed during the holiday break and at the end of the spring semester?
During the holiday break, contractual checks are available for pick up at the Campus Police building during a designated time period on the pay date. If checks are not picked up at the designated time, they will be mailed to the address on the check. Requests may be made to have the last check of the semester mailed. Please contact the Payroll Office.

10. If I work two different jobs, do I receive two checks?
The contractual and regular payrolls are two separate systems. If you are a regular employee and have an additional contract, you will receive payment for the addition on the contractual payroll. The two payrolls use the same pay period start and end dates for timesheet submission, but have different pay dates. If you have more than one contract on the contractual payroll, all payments are combined into one check.

11. As a student employee, how do I submit my timesheet to the Payroll Office?
Student timesheets are to be submitted to the Payroll Office no later than 10:00 a.m. on the Wednesday following the end date of the pay period. They must be hand-delivered by a non-student employee.

12. Where do I get blank timesheets?
Blank timesheets are housed in the Payroll Office for regular employees, student employees, and contingent exempt and nonexempt employees. Click on contractual faculty or graduate assistants (viewing note) to make copies of your timesheets.

13. If I am paid from the regular and contractual payrolls, will I get two W-2 forms?
No, all earnings paid from the state of Maryland will be reflected on one W-2.