Frostburg State University
Procedures for Graduate Assistants
Positive Time Reporting

1. A Pay Authorization form is required to initiate payments.

2. Each graduate assistant will complete a Bi-weekly Time Report (viewing note) by indicating if required duties were performed each day. The employee will sign the report and forward it to the supervisor.

3. The supervisor will review the report, check the appropriate line indicating if required duties were/were NOT performed and sign the report.

4. The supervisor or designee is required to immediately notify Payroll if employment has terminated or an adjustment to a payment is required. Payments will remain authorized and continue to be processed as established by the original Pay Authorization form unless Payroll is otherwise notified.

5. The Bi-weekly Time Report is to be retained in the department or other designated location to be available for audit purposes.

Signature stamps are not to be used on the forms. The
employee and the supervisor must sign each form in ink. Please print the Bi-weekly Time Report (viewing note) and make copies for use in your department.