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Forms
Purchasing Forms
- Emergency
Form (MS Word)
Use this form when a sudden and unexpected
condition occurs which FSU management reasonably could not foresee
that requires
an action to avoid or to mitigate serious damage to public health,
safety, or welfare.
- Report of Emergency Procurement Action Form (PDF)
- Emergency Item Form (PDF)
- Sole Source Form (MS Word)
This form should be completed when a competitive
selection method cannot be used because a product or service is available
only from one source/vendor.
Procurement Card Forms
- Exhibit
A (Cardholder Agreement Form) (PDF)
The employee requesting
a purchase card should print the Cardholder Agreement Form, fill
it out, and have it approved by their supervisor. Please submit the
form to the
Procurement Office for processing. Only FSU employees are eligible
to receive a procurement card and are required to attend training.
- Exhibit
E (Cardholder Activity Log) (PDF)
Departments are responsible
for the monthly completion and reconciliation of the Cardholder Activity
Log. If the department had transactions for the month, please reconcile,
attach copies of the receipts, and mail to the Procurement Office.
This form was taken from State of Maryland Corporate
Purchasing Card Manual
- Missing Invoice
Form (PDF)
The Missing Invoice Form can be used in place of an invoice
only after every effort has been made to obtain an itemized
invoice. Invoices
should be itemized. Cash register receipts/credit card receipts are
not acceptable since they do not show what was purchased.
Instructions for Forms
PDF Forms:
- Double click the link to open the form in Adobe
Acrobat
- Print out and complete the form
- Obtain the required signatures for approval
- Return the form to the Procurement Office
Microsoft Word Forms:
- Double click the link to open the form in Microsoft
Word
- Fill out the gray shaded areas
(use the Tab key to move from field to field in the form)
- Save the form under a name of your choice to keep
a copy for your personal records
- Print the completed form
- Obtain the required signatures for approval
- Return the form to the Procurement Office
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