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CONSTITUTION
STUDENT GOVERNMENT ASSOCIATION
FROSTBURG STATE UNIVERSITY
FROSTBURG, MARYLAND  21532


PREAMBLE


We, the students of Frostburg State University at Frostburg, Maryland, in order to conduct student affairs in a democratic and judicious manner, to provide an effective means of self-government, to define and execute our rights and responsibilities, and to perpetuate the ideals of scholarship and leadership for which Frostburg State University stands, hereby submit to be governed by the following constitution.

The governing documents of the Student Government Association shall be held as the supreme student law in any legislative contradictions between Student Government Association and other student organizations.  Furthermore, the precedence of the Student Government Association governing documents are from greatest to least as follows:


1. The Student Government Association Constitution and Bylaws
2. The Student Government Association Standing Rules of Order
3. Any other Student Government Association governing document
4. Roberts Rules of Order Newly Revised


ARTICLE I
NAME

The name of this association shall be the STUDENT GOVERNMENT ASSOCIATION OF FROSTBURG STATE UNIVERSITY; henceforth known as SGA.


ARTICLE II
FUNCTIONS

The functions of the SGA shall be:

1. To express constituents' opinions on university affairs as the Student Senate deems appropriate and necessary.

2. To budget and allocate the student activity fee.

3. To appoint students to university committees as required.

4. To develop and coordinate services and activities for the benefit of the student body.

5. To facilitate cooperation and communication among students, faculty members, administrators and others.

6. To help create and maintain a university environment conducive to the richest growth of scholarship, learning, teaching, research, service and respect for others.

7. To ensure the rights and responsibilities of students in accordance with the “University Standards of Personal and Group Conduct” as set forth in the student handbook THE PATHFINDER.


ARTICLE III
MEMBERSHIP


1. Each undergraduate student registered at the main campus for at least one or more credits and who has paid a student activities fee shall be a member of the SGA of Frostburg State University.

2. Any registered undergraduate student at the Frostburg campus of FSU is eligible to participate in the election of the President, Vice-President, Treasurer and members who serve on the legislative body, the Student Senate, in accordance with the election procedures established by the Student Senate.


ARTICLE IV
MEETINGS

Meetings of the SGA shall be held upon call by the President of the SGA, by petition of 100 or more members, or by petition of two-thirds of the Student Senate.  A meeting shall be scheduled within one week of the date in which the petition is received.


ARTICLE V
EXECUTIVE OFFICERS

Section A.  The executive officers of the SGA shall be the President, Vice-President, Secretary, and Treasurer.  They shall also serve as the officers of the Student Senate.  The term of each officer shall begin in the spring semester, following installation, and end at the last meeting of the Senate of the following spring semester.

 

Section B.  President

The Student Senate President shall be a regularly enrolled student from the junior or senior class who has an overall GPA of at least 3.0 and has completed a minimum of one semester within the University Governance System at Frostburg State University. The President shall run on a ticket with the Vice-President and must
remain an undergraduate student for his/her entire term.  The President shall be elected by the undergraduate student body.

1. The President shall serve as the presiding officer of the SGA and the Student Senate.

2. The President shall serve as the presiding officer at meetings of the Student Senate, and shall vote only in the event of a tie.

3. The President shall serve as the presiding officer of the Executive Council.

4. The President shall be an ex officio member of the Student Senate, and all committees.

5. The President shall oversee and be responsible for the operation of the SGA and Student Senate.

6. The President shall appoint the Student Senate Secretary with the advice and consent of the Student Senate.

7. The President shall appoint all committee chairpersons and all university committee student representatives with the approval of the Student Senate.

8. The President shall administer the oath of office to all elected and appointed members of Executive Council and Student Senate (see Article VI, Section F).

9. The President shall be responsible for maintaining SGA policies and shall have the power to initiate and determine Student Senate policies, subject to the advice and approval of the Student Senate.

10. The President shall be responsible for ensuring the smooth transition from one administration to the next, and shall be responsible for overseeing the installation of all new SGA officials elected in the spring.

11. The President shall have the power to veto any decision reached by the Student Senate.  This action shall be taken within one week after Student Senate approval of the decision in question.  The Student Senate may overturn the veto with a three-fourths vote of senators present at the next Student Senate meeting (See Article VI, Section E, Subsection 4).

12. The President shall have the power to spend up to $100 at any time from the Executive Account without an Executive Council vote, if it should become necessary because of time restraints.  The President shall report all expenditures to the Executive Council.

 

Section C. Vice-President

The Vice-President shall be a regularly enrolled student from the sophomore, junior or senior class who has an overall GPA of at least 3.0 and has completed a minimum of one semester within the University Governance System.  The Vice-President shall run on a ticket with the President and must remain an undergraduate student for his/her entire term. The Vice-President shall be elected by the undergraduate student body.

1. The Vice-President shall serve as a non-voting, ex officio member of the Senate and standing committees.

2. The Vice-President shall be responsible to the President and shall assist the President in the successful operation of SGA and the Student Senate.

3. The Vice-President shall be responsible to the President in developing programs and in coordinating research for consideration by the SGA.

4. The Vice-President shall be responsible for monitoring Senate and university committees.

5. The Vice-President shall serve as a student representative on the University’s Student and Educational Services Committee.

6. The Vice-President, upon confirmation of the report of the Secretary, shall dismiss any official member who merits removal.

7. In the absence of the President, the Vice-President shall assume all duties of the President.

8. The Vice-President shall serve as the Chair of the Shuttle Bus Committee.  The committee shall meet at least once during the Vice-President’s term of office.

 

Section D. Treasurer

The Treasurer shall be a regularly enrolled student from the sophomore, junior or senior class with an overall GPA of at least 3.0 and has completed a minimum of one semester on the Senate Finance Committee.  The Treasurer shall be elected by the undergraduate student body.


1. The Treasurer shall serve as a non-voting, ex officio member of the Senate.

2. The Treasurer is a non-voting member of the Senate Finance Committee.

3. The Treasurer shall be responsible for all financial transactions of the SGA.

4. The Treasurer shall have the responsibility of implementing and executing the Senate Finance Committee’s policies.

5. The Treasurer shall ensure that records submitted to him/her by funded organizations before and after an allocation are detailed and proper to determine the effectiveness of the organization’s expenditure of the allocation.

6. The Treasurer shall deliver a State of the Treasury address at least once each semester, in which a summary of financial transactions is presented to the Student Senate.

7. The President of the SGA shall appoint a member of the Senate to the office of Treasurer, with approval by a 3/4 vote of the Senate, under the following conditions:

a. In the event that no Treasurer is elected for a new administration of the SGA; and
b. No member meeting the minimum requirement of serving one semester on the Senate Finance Committee has volunteered for the office of Treasurer within one month of the announcement of the SGA election results.

 

Section E.  Secretary

The Secretary shall be a regularly enrolled student from any class rank who has an overall GPA of at least 3.0 and has completed a minimum of one semester within the University Governance System.  The Secretary shall be appointed from among the elected Senators by the President with the approval of the Senate.

1. The Secretary shall serve as a non-voting, ex officio member of the Student Senate.

2. The Secretary shall act as the recording and corresponding secretary of the Student Senate.

3. The Secretary shall keep up-to-date attendance records of all Student Senate members for all SGA functions and shall notify the Vice-President within two class days regarding any Student Senate member who merits removal.

4. The Secretary shall act as the recording secretary of the Senate Finance Committee upon the request of the committee’s chairperson.

5. The Secretary shall take minutes at all Executive Council meetings.

6. The Secretary shall be responsible for the timely distribution of Senate committee minutes and reports.

 


ARTICLE VI
STUDENT SENATE

Section A.  The SGA representative body shall consist of a Student Senate.  Eight off-campus students, eight on-campus students, six at-large students, and one transfer student shall be elected by the undergraduate body.  The Secretary shall be appointed from the number of at-large senators, reducing the total number of at-large seats to five and the total number of seats to twenty-five.  Included in the twenty-five seats are one non-traditional student and two freshmen who shall be appointed by the SGA President, with the advice and consent of the Student Senate.. The composition of the Student Senate, after the appointment of the Secretary shall be as follows:

Eight (8) on-campus students
Eight (8) off-campus students
Five   (5) at-large students
One  (1) transfer student
One  (1) non-traditional student
Two  (2) freshmen students

The term of each Senate member, except those appointed in the fall, shall begin in the spring semester, following installation, and end at the last meeting of the Senate of the following spring semester.

Section B.  Functions

1. To pass resolutions and act upon student concerns and issues.

2. To review, approve and/or modify the budgets of the operationally funded organizations as presented by the chair of the Senate Finance Committee.

3. To receive and initiate referendums for the purpose of gathering student opinion and recall.

4. To approve and confirm the creation and composition of ad hoc subcommittees proposed by the Executive Council or Senate committees.

5. To approve, reject, or amend the Student Activity Fee Allocation Report, which includes the annual ESAF Report, the budgets of the Operationally-Funded Organizations, the Reserve Account and the Event Funding Account.

6. To approve, reject, or amend Event Funding Request Proposals.

Section C. Eligibility of Student Senators

1. All senators shall maintain a minimum 2.7 cumulative grade point average throughout their term of service.  Failure to maintain such an average shall result in automatic dismissal from office.

2. A senator shall remain an undergraduate at Frostburg State University for the entire duration of his/her term.

3. A student shall hold no more than one office in the Student Senate at one time.

Section D. Duties of Student Senators

Student Senators shall:

1. Take the Oath of Office of the Student Government Association (see Article VI, Section F).

2. Uphold all “University Standards of Personal and Group Conduct” as set forth in the student handbook THE PATHFINDER; act with sensitivity to and respect for the needs and wants of his/her constituency, the Student Government Association and the university community; and transmit ideas, proposals, interests and concerns to the Student Senate for consideration.

3. Serve on one committee of the Student Senate.

4. Serve a minimum of two hours per week helping staff the SGA office.

5. Attend meetings of the Student Senate, major sponsored events if mandated, and any committees or training sessions.

6. Seek the opinions of their constituents.  Having done so, they shall make decisions and vote on matters brought before the Student Senate according to their own reasoned judgment.

7. Act as an information liaison between, but not limited to, all organizations assigned by the Student Affairs Committee; this includes regular contact between the organization and SGA, but does not in any way bind a senator to vote or speak in favor of this organization.

Section E.  Powers of the Student Senate


1. The Student Senate shall have the power and responsibility to initiate legislation concerning University policy.

2. The Student Senate shall have the sole power to impeach (formally accuse) by a simple majority.  Upon successful impeachment the Senate shall have the power to remove an elected official by a 3/4 vote of the present members.  The impeachment process shall be governed by policies and procedures defined in Article VIII, Section A, “Impeachment”.

3. The Student Senate shall have the power to allocate SGA funds from the Event Funding and Reserve Accounts.

4. A three-fourths vote of senators present at a regularly scheduled meeting shall override a President’s veto.

5. A three-fourths vote of senators present at a regularly scheduled meeting shall override the decisions of the Executive Council.

Section F.  Oath of Office

All SGA officials, including members of the Student Senate, shall take the following oath or affirmation before entering their elected office:

“I (name) do hereby solemnly swear (or affirm) that I will support the Constitution and Bylaws of the Student Government Association of Frostburg State University,
and will strive to fulfill the duties of my office to the best of my abilities.”

Section G. Student Senate Meetings

The Student Senate shall meet on a regular, predetermined schedule established by the Executive Council.  Two-thirds of the voting members of the Student Senate shall constitute a quorum.  Meetings will be governed under ROBERT’S RULES OF ORDER - NEWLY REVISED.

 


ARTICLE VII
THE EXECUTIVE COUNCIL

Section A.  The Executive Council        

The Executive Council shall consist of the officers and chairs of the Student Senate.  The officers are the President, Vice-President, Treasurer, and Secretary.  Chairs are appointed Senators on the Governance, Senate Finance, Student Affairs, Public Relations, and Liaison Committees.

Section B.  Duties and Responsibilities of the Executive Council


1. The Executive Council shall act as a steering committee for the Student Senate in the proposal, implementation and administration of SGA policies.

2. The Executive Council shall act as a liaison between the university administration, the university faculty, the Student Senate and the SGA as a whole.

3. The Executive Council shall determine the nature of the Student Senate’s advisory system and shall have the sole power to appoint and remove SGA advisors.

4. The Executive Council, with approval of the Senate, shall establish goals and objectives for the Student Senate each year.  The Executive Council shall organize its activities to work toward achieving these goals.

5. The Executive Council shall vote on all Executive Council account expenditures in excess of $50.  A simple majority vote shall pass a motion to be reported at the following student senate meeting.  In the event of a tie, the presiding officer shall determine the result.

6. The Executive Council shall have the power to deem a program an initiative.


7. In any case where a standing committee is completely unpopulated the Executive Council shall assume the duties of that committee until such time as vacant positions in that standing committee can be filled.

Section C. Meetings of the Executive Council 

1. The Executive Council shall normally meet at least once every two weeks.

2. The SGA Secretary shall take minutes and have them available within 2 class days of the meeting.


ARTICLE VIII
REPLACEMENT OF MEMBERS

Section A.  Impeachment


1.  Grounds for impeachment:

a.  The motion to impeach shall make explicit reference to SGA policy and/or to “University Standards of Personal and Group Conduct” as set forth in the student handbook THE PATHFINDER; and

b.  The motion to impeach shall allege specific nonfeasance, misfeasance of malfeasance with regard to a given policy or code.

2. The impeachment process shall not be initiated while a criminal, civil or judicial board investigation or proceeding is ongoing.

3. Any elected official impeached shall be subject to an investigation before a removal may take place.

4.  After impeachment an Investigative Committee shall be created to investigate the indicted [see Bylaws, Article V].

a. The Governance Committee shall have the sole responsibility of appointing members to the Investigative Committee.  The membership of the Investigative Committee is subject to Senate approval.

b. The committee shall consist of 6 members. (3 senators and 3 members from the student body).

c. The chair shall be elected by the members of the newly formed Investigative Committee.

d. The sole purpose of this committee shall be to bring to the Senate a recommendation regarding the allegations, with evidence supporting its recommendation.


5.  Upon the report by the committee the Senate shall have the power to remove the officer or Senator with a 3/4 vote.

6.  If the President has a conflict of interest with regard to the outcome of the impeachment process, the President shall recuse him-/herself from presiding over the removal hearing; in such a circumstance, the Vice-President shall preside.

7.  If the President is impeached and up for removal, the chair of the Investigative Committee shall preside over the removal hearing.

Section B.  Other Bases for Removal from Office


1. A Student Senator’s seat shall be automatically vacated when:

a.  The Senator withdraws or is dismissed from the University.

b. The Senator fails to maintain a cumulative GPA of 2.7.

c. The Senator is no longer a member of his/her constituent community.

2. An officer’s position shall be automatically vacated when:

a.    The officer withdraws or is dismissed from the University.

b.    The officer fails to maintain a cumulative GPA of 3.0.

3. Senators or officers of the SGA shall be dismissed on the basis of attendance in accordance with the Attendance Policy in the By-Laws, Article II.

Section C. Vacancies


1. Vacancies occurring in any term of office of a Senator shall be filled from the proper constituency by the Governance Committee, with the approval of the Student Senate.  The appointed Senators shall have the same privileges and responsibilities as elected Senators.

2. Vacancies occurring in any term of office of the Secretary shall be filled by a Senator nominated by the President and approved by a majority vote of the Student Senate.

3. Vacancies occurring in any term of office of the Treasurer shall be filled by appointment by the President and approved by a majority of the Student Senate.

4. Vacancies occurring in any term of office of the President or Vice-President shall be filled in accordance with the following rules and guidelines:

a. A vacancy occurring in the office of President shall be filled by the Vice-President, who shall assume the office of President.


b. If the offices of President and Vice-President are simultaneously vacant, then the offices of President and Vice-President shall be filled by a special election of the undergraduate student population.  Such election shall be held within twenty-one (21) calendar days of the occurrence of the vacancies.

c. Eligibility to run for either office in any special election shall remain the same as for regular elections.

d. Until the special election has been conducted, the Treasurer of the Student Senate shall assume all duties and responsibilities of the President of the SGA.  If the Treasurer chooses to run  for an office in this special election or is otherwise unavailable, the temporary vacancy shall be filled by a Senator elected by a majority of the Student Senate.

e. Once elected, the new President shall assume the title as well as all duties and responsibilities of the office of President.

f. A vacancy occurring in the office of Vice-President shall be filled by Presidential appointment and Senate approval.

g. Once elected, the new Vice-President shall assume the title as well as all duties and responsibilities of the office of Vice-President.

Section D. Resignation

An Executive or Senator of the Student Senate shall resign from office by presenting written notice to the Vice-President.


ARTICLE IX
STUDENT SENATE COMMITTEES

The Student Senate shall be comprised of the following committees: Governance Committee, Senate Finance Committee, Student Affairs Committee, Public Relations Committee, and the Liaison Committee.

Section A.  The membership  of all committees of the Student Senate shall consist of members of the Student Senate.  The President and Vice-President shall be non-voting, ex officio members of all committees.

1. After each senate committee meeting, a written report shall be submitted to the Senate by the chair of the committee or his or her designee.

2. After each university committee meeting, a report or committee minutes shall be submitted to the Senate by a designated member of that committee.

3. Each  committee chair shall be able to spend at his/her discretion up to, but not exceeding, $50 per academic year for any expenditures that they see as beneficial to the committee.  All expenditures shall be reported to the Executive Board.  Expenditures shall be voted on in Executive Board prior to the purchase and shall not deplete the $50 committee fund.

4. The membership of each committee shall be proportionate to the composition of the Student Senate in order to have equal distribution and representation among the committees.

5. At no time shall a committee be disbanded in the event that its membership falls below the number prescribed in the following passages.

Section B.  Governance Committee

The Governance Committee shall be composed of an appointed Student Senator, who shall serve as chair, and at least five Senate members.

The Governance Committee shall have the following responsibilities:


1. To study and make recommendations to the Senate regarding any proposed amendments to the Constitution.

2. To appoint an Elections Sub-Committee which shall organize and manage the elections of all SGA officials in accordance with election procedures approved by the Senate.

3. To appoint an Investigative Committee following impeachment of any Officer or Student Senator.  Refer to the SGA Bylaws, Article V.

4. To fill any vacant Student Senate positions from the proper constituency, with the approval of the Student Senate.

5. To schedule, run, and provide all materials for any organization or group of people to call for a referendum vote.

6. To be responsible for the training of new senators in parliamentary procedure according to ROBERT'S RULES OF ORDER - NEWLY REVISED.

7. To investigate all structural Sounding Board concerns and suggestions referred by the Student Senate.

8. To establish other sub-committees when necessary to work with other matters concerning student life.

9. To perform other duties deemed necessary and assigned by the Executive Council and approved by the Student Senate.

10. To prepare minutes to be submitted to the Secretary.


Section C. Senate Finance Committee

The membership of the Senate Finance Committee shall consist of an appointed Student Senator, who shall serve as chair, and 5 other appointed Senators.  All appointments shall be made by the Executive Council and are subject to the approval of the Student Senate.

The Senate Finance Committee shall have the following responsibilities:

1. To prepare a recommended budget for operationally funded organizations for consideration by the Senate and supervise the administration of these budgets.

2. To receive requests for event funding and to prepare recommendations for consideration by the Senate.

3. To investigate all financial Sounding Board concerns and suggestions referred by the Student Senate.

4. To establish other sub-committees when necessary to work with other matters concerning student life.

5. To perform other duties deemed necessary and assigned by the Executive Council and approved by the Student Senate.

6. To prepare minutes to be submitted to the Secretary.

Section D. Student Affairs Committee

The Student Affairs Committee shall consist of two appointed Student Senators, who shall serve as co-chairs, and at least 5 Senate members.

The Student Affairs Committee shall have the following responsibilities:


1. To establish, develop, and facilitate open channels of communication between the Student Senate, the Student Body and FSU Clubs/Organizations.

2. To conduct all SGA surveys and polls in conjunction with the Public Relations Committee.

3. To facilitate two meetings per month, one with the major student programming organizations, and the second with student special interest groups.

a. Major student programming bodies shall be defined as groups actively involved in organizing, sponsoring, or executing extra-curricular activities open to the undergraduate body and shall include representatives of the following organizations by invitation of the co-chairs: Black Student Alliance, BURG Peer Education Network, Greek Council, Residence Hall Association, The BottomLine, and the University Programming Council.

b.   Special Interest student bodies shall be defined as any recognized student group that is not considered to be a programming body.

4.   To investigate all student-oriented Sounding Board concerns and suggestions referred by the Student Senate, and aid in addressing clubs/organization’s concerns and needs through SGA’s official channels and means.
  
5. To coordinate the following: SGA receptions, Outstanding Senior Service Awards, SGA sponsored lectures, workshops and symposiums.

6.   To advertise, organize and maintain a liaison program between Student Senators and any recognized student organization that wishes to participate by registering with SGA.

7. To coordinate Student Senators for the daily upkeep of the campus kiosks in accordance with the SGA policies on campus kiosks.

8. To assist organizations in event planning, funding and execution.

9. To establish other sub-committees when necessary to work with other matters concerning student life.

10. To apprise the Executive Council and Student Senate of items discussed at meetings.

11. To perform other duties dealing with the student body as deemed necessary and assigned by the Executive Council and approved by the Student Senate.

12. To prepare minutes to be submitted to the Secretary.

Section E.  Public Relations Committee

The Public Relations Committee shall consist of an appointed Student Senator, who shall serve as chair, and at least 5 Senate members.

The Public Relations Committee shall have the following responsibilities:

1. To supervise the production of all SGA publications, including on and off-campus phone directory. 

2. To conduct all SGA surveys and polls in conjunction with the Student Affairs Committee.

3. To facilitate all general communication between the SGA and the student body through maximum usage of all campus media.

4. To facilitate all communication between the SGA and the surrounding community.

5. To facilitate all communication between the SGA and other schools.

6. To advise and coordinate the SGA on all State matters.

7. To investigate all Sounding Board complaints, suggestions or compliments concerning matters other than student life, including maintenance and security problems.

8. To establish other sub-committees dealing with publicity requests or other matters concerning student life.

9. To perform other duties deemed necessary and assigned by the Executive Council and approved by the Student Senate.

10. To prepare minutes to be submitted to the Secretary.


ARTICLE X
AMENDMENTS

A proposed amendment shall be presented by any member(s) of the SGA at a regular meeting of the Student Senate, one week prior to the voting on said amendment.  The amendment shall be posted outside the SGA office, and a copy presented to each member of the Senate to review one meeting prior to voting.  A three-fourths vote of the Student Senate is needed to pass an amendment.  Final approval of amendments and/or changes to the Constitution and/or Bylaws shall be given to the University President or designee.

Before any amendment is presented to the Student Senate for consideration, the sponsor(s) shall ensure the following:


1. That the intent of the amendment is clear.

2. That the provisions of the amendment are examined in the context of the entire Constitution and Bylaws; and that the provisions are determined to be consistent with, and in no way contradictory of, the remainder of the document.

3. That cross-references are included when appropriate, and that provisions for action are accompanied with guidelines and directives for implementation.

4. That the amendment has been reviewed by a skilled editor with attention to logic and consistency in organization and terminology, grammatical correctness, usage and style.


 

ARTICLE XI
BYLAWS

All policies and procedures of the Frostburg State University SGA shall be made part of the Bylaws.  The Bylaws shall be approved once a term at a regular meeting of the Student Senate by a 3/4 vote of the Student Senate.


ARTICLE XII
RIGHTS OF MEMBERS OF THE STUDENT GOVERNMENT ASSOCIATION

Section A.  Actions

All members of the SGA shall be able to bring an issue to popular vote by submitting to the chair of the Governance Committee a petition bearing the signatures of at least five percent of the undergraduate student population. 

Action on such a request shall be forthcoming within twenty-one calendar days from the date said request is received by the chair of the Governance Committee.
Any Student Senator or Executive Council member of the Student Senate may bring about a referendum vote for any issue discussed at a Senate meeting.  The

Senator/Executive Council member shall be the sponsor of the referendum, and all referendum materials shall be turned in within fourteen (14) calendar days from asking for the petitions.  At that time, the Governance Committee shall schedule the referendum twenty-one (21) calendar days from the date materials are turned in.

The referendum shall include:

1. Signatures of 5% of the undergraduate student body.

2. All signatures shall be placed on sheets provided by the Governance Committee.  These sheets shall describe briefly what is being contested in the referendum vote.

3. These signatures shall be turned in to the SGA Administrative Assistant by 3:00 P.M. on the 14th calendar day after the referendum was initiated by the group or organization.

If signatures are completed:

1. One member serving as proxy for the organization/group and the SGA shall sit at the voting booth on voting day.

2. All voting shall take place for a period of one (1) class day, and only in the Lane Center.  No literature, campaigning or posting shall occur by SGA or the organization/group within the Lane Center during the time of voting.

3. The referendum vote shall be by simple majority of the voting registered undergraduate students of Frostburg State University.

4. In case of a tie, a re-vote shall be held within 14 calendar days.

5. The referendum vote shall be final.

 

Section B.  Recall of Elected Officials

The members of the SGA shall request a recall election of any Student Senator or Executive Council member by submitting to the chair of the Governance Committee a petition bearing the signatures of at least five percent of the undergraduate student population.  Action on said request shall be forthcoming within twenty-one calendar days from the date the request is received by the chair of the Governance Committee.

 

BYLAWS
STUDENT GOVERNMENT ASSOCIATION
FROSTBURG STATE UNIVERSITY
FROSTBURG, MARYLAND  21532


ARTICLE I
ELECTION PROCEDURES

Section A.  Qualification

Any registered undergraduate student at the Frostburg campus shall be eligible to vote in SGA elections.  In the spring, elections shall be held for positions of President, Vice-President, Treasurer and Student Senate positions.  The election procedures are approved by the Student Senate and elections are conducted under the administration of an appointed Elections Committee.  The Elections Committee shall be appointed by the Governance Committee, approved by the Student Senate, and composed of 4 non-office seeking students and one faculty member or administrator.  The Elections Committee has the authority to disqualify candidates if any election procedure is violated.

Section B.  Time of Election

Elections for the purpose of selecting the new SGA President, Vice-President, Treasurer and Student Senators for the next administration shall be held no earlier than February 1 and shall be completed prior to March 15.

Section C. Responsibility for Elections

The Governance Committee shall appoint an Elections Committee comprised of four students and one faculty member or administrator who does not serve as an advisor to the SGA.  The members of the Elections Committee shall be approved by the Student Senate. Members of the Elections Committee shall not be candidates for any office. The Elections Committee shall organize and manage the elections of all SGA officials in accordance with election procedures approved by the Senate.

Section D. Candidacy/Petitioning


1. All candidates for Student Senate offices shall meet all eligibility requirements for membership in the Student Senate.

2. As indicated in Article V of the SGA Constitution, the President and Vice-President are required to have completed a minimum of one semester within the University Governance System.  For the purpose of determining eligibility, the “University Governance System” shall include the committees of the Faculty Senate, the Executive Council of the SGA, and the Student Senate and its committees.  Questions regarding qualifications for candidacy shall be resolved by the Elections Committee.

3. Fifty (50) signatures are required in support of each senatorial candidacy, while 200 signatures shall be required on the petition of any candidate for the Executive Council.  Candidates wishing to double-run and accept the higher elected position must submit 250 signatures.

4. Signatures shall be those of regularly enrolled undergraduate students of Frostburg State University from their proposed constituency (i.e., on-campus, off-campus).

5. The period of petitioning shall be between one and two calendar weeks at the discretion of the Elections Committee.

6. At the end of the petitioning period, all petitions shall be validated by the Elections Committee for eligibility.

7. At least one calendar week prior to the first day of the petitioning period, the Elections Committee shall publicize all information including the dates of the petitioning period, petitioning procedures, the dates of the campaign period, and a list of all available offices.

8. The election committee shall have the final say in determining whether a potential candidate’s name shall appear on the ballot.

Section E.  Voting Machines/Ballots/Electronic Ballots

1. Whenever possible, the Elections Committee shall make arrangements to provide voting machines and/or computers connected to the electronic ballot service for SGA elections.

2. Whether or not a seat is contested, the name of a candidate shall appear on the ballot.

3. Demonstrators, mechanically operated models of the face of the voting machine for instructions to the voter, shall be placed in a prominent place.  Computers in areas designated by the elections committee and connected to the electronic ballot service shall have instructions as to how to use the service.

4. The chair of the Elections Committee, or his/her designee, shall inspect mechanical voting machines one-half hour before polls open, if applicable.

a.  Verify ballot is correct on front of machine.

b.  Verify public counter is set at 000.

c.  Copy the protective counter number and machine number when polls open.

d.  Cut the seal when polls open.

5. One individual shall staff each demonstrator to explain operation of the mechanical voting machine.

6. All ballots shall be drawn up with the candidates’ names placed in random order.

7. All ballots shall be sectioned according to office and display precise voting instructions.

8. A specimen ballot shall be displayed in a prominent location.

Section F.  Campaigning 

1. The period of campaigning shall commence after the petitioning period ends and shall extend for a period of one-to-two calendar weeks.  The actual duration of the campaign period shall be determined by the Elections Committee and announced at least one calendar week prior to the first day of the petitioning period.

2. No student organization office or University office shall be used for campaign purposes, except for Central Duplicating, WFWM, The Bottom Line, the University Television Channel, and the SGA Office.  Duplicating and poster making shall be the only services rendered by the SGA Office.  All candidates shall follow the procedure established by these offices for their use and pay the established rates for services if applicable.

3. There shall be no political signs displayed on election days within public rooms where voting takes place.  In places without defined rooms, but in public areas, no political signs shall be placed within 25 feet of a polling device.

4. There shall be no campaigning on election days within public rooms where voting takes place.  In places without defined rooms, but in public areas, no campaigning shall be conducted within 50 feet of a polling device.

Section G. Voting


1. The period of voting shall be no more than 7 calendar days and no fewer than 3.  The amount of time allotted for voting shall be decided by the Elections Committee prior to the beginning of the election process.  Once this time period is set, the time period shall not be changed.  Hours for public voting shall be determined by the Elections Committee.   The Elections Committee shall provide absentee ballots to students who will not be on campus during the period of voting and who make a request to the Elections Committee for such a ballot no later than two days in advance of the election.  All such ballots shall be received by the Elections Committee prior to the end of the voting period. Such ballots shall be returned in person to the committee by the voter or sent through the U.S. mail.  If electronic balloting is being used, no absentee ballots shall be provided or considered valid.

2. Only those individuals authorized by the Elections Committee shall supervise the election procedures.  No person running for a position shall be so authorized.

 

3. When elections are conducted using paper or mechanical ballots, voters shall present valid student identification cards or other valid photo ID (such as driver’s license) and names shall be checked using rosters of enrolled students. 

Elections conducted electronically shall include a security procedure to prevent voter fraud.

4. No person supervising the voting procedures shall attempt to influence any voter.  Persons in violation of this stipulation shall be subject to removal by the Elections Committee.

5. The Chair of the Elections Committee shall be responsible for securing mechanical voting machines at the end of each voting day.  If paper ballots are used, the Chair shall be responsible for locking the ballots in a secure location at the end of each voting day.

Section H. Tallying Ballots


1. Only Elections Committee members and those individuals authorized by that committee shall count ballots.  The faculty member or administrator serving on the committee shall be present when ballots are counted.  If electronic ballots are used, the tally shall be conducted by an outside contractor.  The Elections Committee shall be responsible for obtaining the election results.

2. If paper ballots are used, tallies and vote counts shall be checked at least twice before announcements.  After announcements have been made, the ballots shall not be recounted unless a formal protest is filed.  Paper ballots shall be kept locked in a secure location for at least five (5) calendar days or until the results, including the resolution of any protests, have been made official.

3. In the event of a tie, resulting in more than the allotted number of positions being filled, a run-off election shall be held.

Section I.  Posting Results

The Elections Committee shall officially notify candidates of the election results within twenty-four (24) hours of the official tabulation.  Notification shall include who won, who lost and the number of votes received by each.

Section J.  Protest Procedures
 
1. A formal written protest, signed by the protesting student, shall be submitted to the chairperson of the Elections Committee no later than twenty-four (24) hours after the posting of the election results and shall be acted on no later than seventy-two (72) hours after the posting of such results.

2. The protest shall be investigated by the Appeals Committee.  The Appeals Committee shall be appointed by the Student and Educational Services Committee and shall be composed of three students, one faculty member, and one administrator or staff member.  It shall be the responsibility of the Appeals Committee to make the decision regarding all protests of any election.

3. Should a violation occur at any time during the election, the Elections Committee reserves the right to void the election and immediately schedule a new election at the earliest possible date.

Section K.  Oath of Office

The incumbent SGA President shall administer the oath to incoming elected officials.  The elected officials shall be inducted at least a week prior to the end of classes in the spring semester and their duties and training shall begin on the first class day thereafter.


ARTICLE II
ATTENDANCE POLICY

Section A.  Dismissal for Attendance

A Senator or Officer of the SGA shall be dismissed on the basis of attendance upon accumulating four points over the course of a term of office.  An absence may be excused due to illness, an exam, or any other extraordinary circumstance as authorized by the Secretary or President.  SGA members are expected to arrive on time and stay for the entire duration of the meeting, unless prior arrangements have been made with the Secretary via email.  Non-compliance to this policy will result in an unexcused absence.  The secretary shall make the official notation of arrival times for all members during meetings.  Officers are excused from committee meetings and office hours unless otherwise stated in a governing document, or unless authorized by the appropriate committee chair or officer.  The breakdown of attendance demerits are specified below:

Unexcused absences from Senate Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1 point
Unexcused absences from events deemed Mandatory  . . . . . . . . . . . . . . . . . . . . . . . ..  1 point
Unexcused absences from committee meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   1 point
Non-completion of Office Hour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1 point
Non-completion of Mandatory Obligations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1 point

Section B.  Procedures

1. Senators shall verify their attendance by signing an office hour sign-in sheet maintained by the Secretary of SGA.

2. Committee chairs shall submit a copy of attendance from all meetings to the Secretary within two class days of the meeting.

3. The Secretary shall keep up-to-date attendance records of all Student Senate members for all Student Senate functions and shall notify the Vice-President within two class days of any Student Senate member who merits dismissal according to the attendance policy.

4. The Vice-President, upon confirmation of the report from the secretary, shall dismiss any Student Senate member or Officer who merits removal according to the attendance policy.

5. Any member who is dismissed on the basis of attendance shall have one (1) full school week to submit his/her justifications for the incurred absences.  It shall then be the duty of the Vice-President to decide (within 3 calendar days) whether it is justifiable.

6. If the Vice-President decides to dismiss the member and the member wishes to appeal, the matter shall be taken to the Governance Committee. If the majority of the committee votes to dismiss the member, the decision is effective immediately.  If the majority does not vote to dismiss the member, he/she shall be permitted to remain.  Both the Vice-President and the Governance Committee shall submit a written justification in support of a decision to dismiss.


ARTICLE III
DUTIES AND RESPONSIBILITIES OF A CHAIR

A Committee Chair shall:

1. Serve one (1) hour a week in the SGA Office, or as deemed necessary by the SGA President.

2. Call a meeting of the committee at least once a month.

3. Submit minutes to the SGA Secretary within 2 class days of a committee meeting.

4. Meet with the Vice-President of SGA at least once a month.

5. Give an oral report of a committee meeting at each Senate meeting.


ARTICLE IV
CO-SPONSORSHIP OF EVENTS

SGA shall not co-sponsor any activity with an organization that is not officially recognized by the University in accordance with policies and procedures established by the University.


ARTICLE V
CREATION OF AN INVESTIGATIVE COMMITTEE

Article VIII of the SGA Constitution provides that upon a vote to impeach an Officer or a member of the Student Senate, an Investigative Committee shall be created.  It is further provided that:

Section A.  Creation of the Committee 

1. The Governance Committee shall have the sole responsibility of appointing members to the Investigative Committee. The membership of the Investigative Committee is subject to Senate approval;

2. The committee shall consist of 6 members. (3 senators and 3 members from the student body); and

3. The chair shall be elected by the members of the newly-formed Investigative Committee.

Section B.  Purpose

The sole purpose of this committee shall be to bring to the Senate a recommendation regarding the allegations, with evidence supporting its recommendation.

Section C. Method of Selection 

1. Three (3) Student Senators, no one of whom has a special interest in the substance of the impeachment allegations or a significant relationship to any party to the conflict surrounding impeachment.

2. Three (3) students from the University’s Judicial Board hearing pool.  No student selected shall have a special interest in the substance of the impeachment allegations or a significant relationship to any party to the conflict surrounding impeachment; and no student selected shall have served in any Judicial Board proceeding regarding the impeachment allegations in question.


ARTICLE VI
SGA ADMINISTRATIVE ASSISTANT

Section A. Description

The SGA Administrative Assistant shall provide administrative and clerical support to the Student Government Association.  He/she is responsible for office operations and functions.


Section B. Duties

1.   The SGA Administrative Assistant shall adhere to all duties set forth in the

Position Information Form (PIF).  Each member of the Executive Board shall have a copy of this form.

2. While school is out of session for Winter Break and Summer Break, the SGA Administrative Assistant shall send a weekly e-mail to the Executive Board including:

a.  a brief description of tasks completed during the week

b.  a brief description of tasks undertaken during the week in addition to those already “completed”

c. progress on any major projects assigned by the Executive Board; and

d. any other information the SGA Administrative Assistant might deem pertinent

3. If any duties are requested of or by the SGA Administrative Assistant requiring a change in the PIF, the SGA Administrative Assistant shall obtain a vote from the Executive Board to approve the change.  Once the approval is obtained, the SGA Administrative Assistant shall update the PIF.

Section C. Performance Management Plan

1. Before each Administrative Year begins on April 1st, The Executive Board, one or both SGA Advisors, the Director of Student Activities, and the SGA Administrative Assistant shall hold a meeting regarding the SGA Administrative Assistant’s Performance Management Plan.  All parties present shall collaborate to:

a. perform an evaluation of the SGA Administrative Assistant’s performance over the Fiscal year

b. create a Performance Management Plan for the next Fiscal Year

c. establish “Summer Break Goals” for the SGA Administrative Assistant; the Summer Break Goals shall include major projects the Executive Board deems pertinent to their success; and the Summer Break Goals shall be very specific and listed in order of importance.  Any questions about the Summer Break Goals shall be addressed at this time

d. address any other issues pertinent to the relationship between the SGA Administrative Assistant and the SGA; and

e. distribute the completed Performance Management Plan and Summer Break Goals

2. Before each Winter Break in December, The Executive board, one or both SGA Advisors, the Director of Student Activities, and the SGA Administrative Assistant shall hold a meeting for a Mid-Year Review.  All parties present shall collaborate to:

a. review the Performance Management Plan

b. evaluate the SGA Administrative Assistant’s performance to date; and

c. establish Winter Break goals for the SGA Administrative Assistant

i. the Winter Break Goals shall include major projects the Executive Board deems pertinent to their success.

ii. the Winter Break Goals shall be very specific and be listed in order of importance.  Any questions about the Winter Break Goals shall be addressed at this time.

3. The SGA shall follow all University policies for appointment and removal of the SGA Administrative Assistant.  For guidance on these issues, they shall speak with the Office of Human Resources.


ARTICLE VII
SGA INITIATIVES

Section A. Frostburg Saferide

1. Description

Frostburg Saferide is an SGA Initiative which offers a complimentary ride to students from events to their homes on Thursday, Friday, and Saturday nights.

2. Other provisions

a. the Student Senate and Treasurer shall ensure that for each Fiscal Year, the “Frostburg Saferide”, an SGA initiative, shall be funded for full operation (i.e., to complement available resources, such as “in-kind” contributions) in the SGA Budget.

b. the SGA Treasurer shall collaborate with the “Frostburg Saferide” Treasurer throughout this process.

Section B. Other SGA Initiatives

1. Other SGA Initiatives shall receive the same treatment if deemed as an “initiative” by the Executive Committee of the Student Senate.

2. Designating an “SGA Initiative” requires a majority vote of Executive Committee members present at an Executive Meeting.