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Dear Fellow Student Organization,

Your Senate Finance Committee asks that you review the Event Funding Packet and note all current requirements. While the forms and policies and procedures are being provided for your review on the SGA website, you must complete and submit the forms through BOBCAT Connect.  You will find the form on Bobcat connect at:

https://frostburg.collegiatelink.net/form/start/30960.

There have been some important changes to the process, so please review these forms prior to submission.

            To be considered for event funding, you must fill out the SGA Event Funding Form, found on the SGA Bobcat Connect Page.  Even though you will now be submitting your request online, it still must be submitted AT LEAST 3 WEEKS PRIOR to your event.  Please note that when you submit your form on Bobcat Connect, you will receive an email from the SGA Administrative Assistant advising you of the time/date of your Senate Finance Hearing and the SGA Meeting when your request will be voted on.  Your request will not be approved until your organization has met with the Senate Finance Committee and the SGA Senate has voted on the recommendations of the Finance Committee.  This part of the process is the same as it has been in the past and you must have representatives at both of these meetings in order to receive funding.

            The two changes in the request process, besides the online submission, involve requests for travel to conferences and requests for food for on campus events.  If your organization is requesting funds to travel to a conference, SGA must have the list of those participating as well as an agenda/itinerary for the conference.  The agenda may be printed from the conference website, if available.  If you are requesting funds to provide food at an on campus event, you must submit the names of those who will be attending this event.  If the event is open to all students, you must provide SGA with a copy of the flyer or advertisement or invitation sent to all students. These items are required by the State of Maryland and we will not be able to approve or reimburse your costs without them.

Keep in mind that all off campus allocations are on a reimbursement basis, after we have received your original receipts and a summary of the event.  To receive your reimbursement, you must follow the guidelines stated in the Event Funding Policy Agreement section of the SGA Event Funding Form.

            It is important for you to complete the required forms properly to avoid any delays.  If you have any questions, please contact the SGA Office, LUC 223, at x4304.  Thank you for your cooperation.

 

                                                                                    Sincerely,

                                                                                    Zachary Hollis, Treasurer

SGA Event Funding Packet