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Employee Relations > Job Specification &
Position Description
Job Specification
Job Specification is a statement of the essential components
of a job class including a summary of the work to be performed, primary
duties and responsibilities, and the minimum qualifications and requirements
necessary to perform the essential functions of the job. USM maintains
Job Specifications for nonexempt positions. Because these specifications
are system-wide, they cannot be changed, deleted, or amended without
the approval of the Chancellor. USM Job Class Specifications may be
System-wide or Institution Specific. System-wide applies to those job
classes that are commonly used on more than one institution. Institution
specific applies to those job classes that are unique to a particular
institution. Job specifications are available on-line at http://www.usmd.edu/umspp/alljobs.html;
in the Library; and by calling the Office of Human Resources.
Position Description
A job class specification is not the same
as a Position Description. A job class specification broadly defines a
group of similar positions that have the same essential functions, qualifications,
basic title and salary range. A position description specifically defines
an individual employee’s duties, responsibilities and the position
requirements in a particular office or department. A position description
is the statement of the actual duties and responsibilities that an employee
performs. It is more detailed and specific than the job specification.
At FSU, a Position Information Form (PIF) is used to record an employee's
actual duties and responsibilities. Each employee must have a position
description or PIF on file in the Office of Human Resources.
The Employer may change an employee’s job-related
duties. Upon initial employment and upon each significant change in duties
and/or job classification thereafter, each full-time or part-time employee
shall be furnished a copy of his/her position description.
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