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Employee Relations > Job Specification & Position Description

Job Specification
Job Specification is a statement of the essential components of a job class including a summary of the work to be performed, primary duties and responsibilities, and the minimum qualifications and requirements necessary to perform the essential functions of the job. USM maintains Job Specifications for nonexempt positions. Because these specifications are system-wide, they cannot be changed, deleted, or amended without the approval of the Chancellor. USM Job Class Specifications may be System-wide or Institution Specific. System-wide applies to those job classes that are commonly used on more than one institution. Institution specific applies to those job classes that are unique to a particular institution. Job specifications are available on-line at http://www.usmd.edu/umspp/alljobs.html; in the Library; and by calling the Office of Human Resources.


Position Description
A job class specification is not the same as a Position Description. A job class specification broadly defines a group of similar positions that have the same essential functions, qualifications, basic title and salary range. A position description specifically defines an individual employee’s duties, responsibilities and the position requirements in a particular office or department. A position description is the statement of the actual duties and responsibilities that an employee performs. It is more detailed and specific than the job specification. At FSU, a Position Information Form (PIF) is used to record an employee's actual duties and responsibilities. Each employee must have a position description or PIF on file in the Office of Human Resources.

The Employer may change an employee’s job-related duties. Upon initial employment and upon each significant change in duties and/or job classification thereafter, each full-time or part-time employee shall be furnished a copy of his/her position description.