Database Mailing Instructions


First time users please contact mail department at extension 4712 for instructions.

These instructions assume that the data is an Excel file or a CSV file. When extracting data from PAWS via Query, download the results as a CSV file:




Headings are required. Make sure line #1 has headings like First Name, Last Name, Street 1, Street 2, City, State, ZipCode.


Special characters like commas and periods cannot be contained in the data. To remove them, do a CTRL-H (Find and Replace):



Find a comma and replace with nothing. Click on the Replace All button.

Repeat this process for a period to finish cleaning up the data.



Do a File -> Save As:




Save the file to the U drive in the Duplicating Directory (U:\Duplicating).

Under Save As Type, change to Text (Tab delimited) (*.txt).




Notify mail department at extension 4712.








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