COVID-19 Updates and Information

Aid Verification

Completion of the Financial Aid Verification Process 2022-2023

In certain cases, students will need to submit additional documentation to the Financial Aid Office before they will receive a financial aid package.  The process of submitting those additional requested documents is referred to as the verification process.  There are a variety of documents that may be required to complete verification, which includes, but is not limited to, verification worksheets, taxes, W-2’s, non-filing tax letters, high school or college transcripts, naturalization papers, birth certificates, death certificates, court documents, military service records, etc.  All students who are selected for the verification process by the federal processer will be notified by the Office of Financial Aid via email.  Your Student Aid Report (the paper or electronic document that lists your answers to the FAFSA) will also show if a student was selected for verification.  If you were selected, both students and/or parents will need to upload documents to the student portal.  To upload a document, please take the following steps:

  1. Log into PAWS as you normally would.
  2. Select 2022-2023 and Future Years in the Student Center.
  3. Select “Documents” from the menu at the top of the screen.
  4. Upload each requested document in the list by clicking on the upload button to the right of item.

In certain cases, a student’s parent will be the owner or co-owner of a requested document.  In order for the parent to upload or electronically sign the requested documents, the student will need to grant the parent access by granting FERPA consent in the student portal.  To do this, the student will need to update their profile in the student portal.  Please see the following video for instructions on how to grant consent to a parent.

 Completing FERPA Permissions / Granting Parent Access to Student Portal

If the amount or type of aid changes, you will receive a Revised Financial Aid Notification. We cannot finalize your aid until the verification process is complete.

Completion of the Financial Aid Verification Process 2021-2022

If your Student Aid Report (the paper or electronic document that lists your answers to the FAFSA) indicates that you have been selected for verification by the federal processor, you will be responsible for providing, at minimum:

  1. a signed federal tax return transcript (or FAFSA corrections made by using the IRS Data Retrieval Tool located in the FAFSA) or a signed and dated copy of your federal tax return (1040 or 1040 equivalent)
    AND
  2. a verification worksheet to the Financial Aid Office.

This information must be received by the last day of the student’s enrollment period (last day of classes) or the student may not receive any financial aid, including loans.

If you are a dependent student (a parent or other guardian claims you on their income taxes), you will also be required to submit a signed and dated copy of your parent(s) federal tax return or tax return transcript or have your parent(s) use the IRS Data Retrieval Tool in the FAFSA.

If you are an independent student and you are married, you will be required to submit a copy of your spouse’s signed and dated federal tax return or tax return transcript if he/she filed separately.

If you attempt to use the IRS Data Retrieval Tool, you may want to watch our IRS Data Retrieval Tutorial.

To get a paper copy of your IRS Tax Return Transcript, please use the following instructions:

  1. Go to the IRS Get Your Tax Record web site >
  2. Create an account. To do so you must have the following:
    • Name
    • Email address
  3. Select “Send Email Confirmation Code”
    • Stay on the page until the code is received. 
    • Open a new browser window to check your email. Do not close or navigate away from the page that you are already on.
  4. Verify email confirmation code and answer all questions, including
    • SSN
    • Date of birth
    • IRS Filing Status
    • EXACT street address as used on the tax return (including punctuation
      and capitalization)
    • Zip code
  5. Answer the security questions.
  6. Create a username, password, and additional security questions.
  7. Request a Tax Return Transcript.
    • Select Get Transcript
    • Select Higher Education/StudentAid
    • Select 2019
    • You will have several options to choose from. Select Tax Return Transcript.  The Financial Aid Office cannot accept any of the other paper options as a substitute.  (Students and parents filing an amended return, please submit both a Tax Return Transcript AND a Tax Account Transcript, once the amended return has been processed by the IRS).
  8. Print and save the transcript to your computer.
  9. Close pop-up window.
  10. Sign out of IRS website.

Please be aware that in some cases additional documentation may be required.  Our office must also sometimes request information pertaining to

  • high school graduation,
  • citizenship,
  • selective service registration,
  • child support,
  • income generating assets,
  • untaxed income 
  • any need based benefits, such as SNAP (food stamps) or TANF (housing assistance).

Federal law requires our office to resolve any conflicting information before processing a student's financial aid, which may include tax filing or marital status.

The Financial Aid Office has the right to request this additional information in order to complete the verification process. The required verification forms can be downloaded from the Printable Forms page on this website.

If your tax information differs from the information on which your FAFSA is based, your awards will be adjusted accordingly. Stafford Loans cannot be processed, nor can any grant funds be disbursed, until the verification requirements are satisfied.  Returning students will not be awarded any financial aid until the verification process is complete.

If the amount or type of aid changes, you will receive a Revised Financial Aid Notification. We cannot finalize your aid until the verification process is complete.