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Employee Relations > Work Schedules & Overtime

Work schedules shall be implemented in accordance with USM Policy VII-6.10 Policy on Work Schedules for Regular Nonexempt and Exempt Staff Employees.

Specific guidelines for nonexempt employees:

  • For nonexempt employees, a work schedule is defined as the employee’s assigned work hours, including starting and ending times during the day, and the days included in the employee’s standard workweek. The normal standard workweek is 40 hours per week and runs from Monday through Friday. The administrative workweek for purposes of reporting work time begins at 12:00 a.m. on Wednesday and ends at 11:59 p.m. on Tuesday. All overtime pay is based on the administrative workweek and the Fair Labor Standards Act (FLSA). There is no guarantee of the number of hours of work in a day or week.
  • The Employer has the right to implement any work schedule change it deems appropriate so long as the work schedule and employee compensation comports with the Fair Labor Standards Act (FLSA). 
  • Employees may request and, in accordance with operational needs and with the approval of the supervisor, be approved temporary changes in their regular work schedule including flextime, “make-up” time and shift changes. 
  • Employees are required to record all hours worked and absences (paid and unpaid) on their time sheets.
  • Employees who work an eight-hour day are required to take at least a 30 minute unpaid lunch break. Employees, with prior approval of the supervisor, may choose a daily schedule encompassing nine hours, which allows a 60 minute unpaid lunch break. This break may not be used to shorten the workday.
  • In accordance with the Fair Labor Standards Act, employees shall receive 1-1/2 times their regular rate of pay for hours worked in excess of 40 hours per week. All hours in excess of 40 hours must be pre-approved by the employee’s supervisor.

Specific guidelines for exempt employees:

  • Exempt employees shall be assigned a reasonable work schedule. The work of employees in exempt positions is not measured solely by the hours worked. Employees in exempt positions are expected to work the hours necessary to complete assignments on a schedule that satisfies the requirements of the job. A full-time commitment typically requires a minimum of 80 hours per bi-weekly payroll period.

  • Based upon the exempt status of employees, exempt employees shall be allowed to take work breaks and lunch breaks at the option of the employee so as not to interfere with the operational needs of the University.
  • Consistent with the Fair Labor Standards Act (FLSA), exempt employees will note on their timesheets “D” (duty day) to record workdays.