Housing Contract Release Requests

Housing Contract Release Application

By completing the online Housing Application, you agreed to fulfill all terms and conditions of the Housing Contract for the entire academic year. Completion of this form does not guarantee release from the Housing Contract. Requests are reviewed and decided upon by a committee of university staff who meet regularly to determine approvals.

NOTE: No release requests will be processed after the Drop/Add period each semester.

Students graduating or withdrawing from the University at the end of the 1st semester need not apply for release; however, they still are required to follow appropriate check-out procedures before moving out of their hall.

Students enrolled at Frostburg who will Study Abroad, Student Teach, or participate in an internship outside of the local area must have verification completed by your sponsoring department.

Students taking all online classes may be considered for Housing Contract Release only if all classes are listed as online in PAWS.

Conditions for Review

NOTE: New, incoming first-year students who wish to not live on campus must fill out the Residency Exemption form.

First and second-year students are not eligible to apply for release due to the Two-Year Residency Requirement.

Your application must include detailed official documentation supporting the release claim. Only completed requests with all required documentation will be reviewed. Requests without documentation will not be reviewed. To make the most informed decision, students must provide documents supporting their request and validating claims that:

  1. A situation has arisen since the Housing Contract was filled out and submitted.
  2. The situation is beyond your control.
  3. All other resources have been exhausted in the pursuit to rectify this situation.
  4. The only viable option left is to leave the Residence Halls and cancel your Housing Contract.

Review the categories below for viable options. Attach all documentation to this request or send to the Residence Life Office via fax, email, or postal mail.

Financial

Attach documentation demonstrating an inability to meet your financial obligations to FSU.

Examples:
  • Official documentation indicating unexpected expense increases (no ATM/bank statements) or financial hardships (letter from employer verifying loss of employment or income for parent/student).
  • Notice of liens or garnishing of wages preventing fulfillment of financial obligations to FSU or lender.
  • Financial Aid letters or bank letters showing denial of aid or loans.

Medical/Psychological

Students must register with and provide documentation to the Student Accessibility Services Office. Release requests will only be granted if the Student Accessibility Services Office and Housing Contract Release Committee determine that an appropriate accommodation cannot be made in a residence hall or Edgewood Commons.

REMINDER: Submitting reviewable material and completing this form DOES NOT guarantee a release from your FSU Housing Contract.

If Your Release Is Approved:

  • An email will be sent to your Frostburg State University email indicating approval. If already moved in, approved students must vacate and be checked out by their RA within three (3) days. If granted mid-year, checkout must occur before semester break. Failure to check out properly will result in charges.
  • Housing refunds will be pro-rated from the start of the semester until vacating and being checked out by RA.
  • If released prior to the term start, your meal plan is automatically canceled. To continue using a meal plan, contact the Billing Office (301-687-4321) to sign up for a new plan.

    Once your meal plan is used, you are responsible for the dining charge unless another arrangement is made with the University & Student Billing Office.

If Your Request Is Denied:

  • An email will be sent to your FSU email indicating the reason for denial.
  • You remain responsible for all housing charges and obligations as defined by the Housing Contract.
Top