AIEC - Assessment and Institutional Effectiveness Council (AIEC)

AIEC Charter (Updated: May 2019)

AIEC (Assessment and Institutional Effectiveness Council) was established to guide the University in its continuing quest to ensure initiatives – at every level – can be assessed in terms of effectiveness in meeting the University’s strategic plan goals.

The Council is an advisory council working with and providing information to the President, Executive Cabinet and the University Advisory Council (UAC). The Council may assist in the preparation of the University's strategic plan, and monitors its implementation and progress based on the Middle States standards and measures of institutional effectiveness.

The Council may make recommendations for planning and assessment, but it is not a decision-making body. AIEC interacts with the Office of Assessment and Institutional Research, as well as divisions and planning units. Specific tasks assigned to the Council are as follows:

  1. To promote, monitor, and evaluate progress on ongoing institutional renewal and effectiveness.
  2. To promote, monitor, and evaluate the process for ensuring that the University meets Middle States accreditation standards for institutional effectiveness, where applicable.
  3. To monitor and report to the President, the Executive Cabinet, and the University Advisory Council data reflecting regular assessment of institutional opportunities, strengths, and challenges.
  4. To recommend actions to the President, Executive Cabinet, and University Advisory Council for consideration in the budgeting and resource allocation cycle.
  5. To annually communicate to the University campus community information about planning and assessment.

The Council generates a report to the UAC to be delivered prior to the Summer Strategic Planning Retreat. This report will contain information and assessment on action priorities and will become the basis for the yearly USM Managing for Results (MFR) report.

AIEC will also carry out such other duties as may be assigned to it by the President.

AIEC Membership

Recommended AIEC representation shall be designees from the following, appointed by the Vice Presidents and Chair of the Faculty, with approval of the President:

  1. Representatives from executive units/divisions
  2. Faculty Senate designee
  3. IPR designee
  4. AIR office designee
  5. Staff Senate designee
  6. Faculty designee from each college and library

The President, in consultation with the Chair of AIEC at his or her discretion, may invite additional individuals with particular expertise to participate in its discussions.

Officers

  1. The Council shall have a Chair, a Vice Chair, and a Secretary.
  2. The Chair will serve a two-year term. In the last semester of the Chair’s term, an election will be held. Candidates shall be nominated from amongst the Council’s members and elected by a simple majority. The formal appointment is made by the President. At any time, a simple majority of the members may vote to make a recommendation to the President to remove the Chair and hold a new election.
  3. The Vice-Chair and Secretary will serve one-year terms. Candidates shall be nominated from amongst the Council’s members and elected by a simple majority.
  4. The Chair shall be responsible for assembling and distributing agendas and for calling and presiding over meetings of the Council.
  5. The Vice Chair shall assume the Chair’s responsibilities in the Chair’s absence and otherwise shall assist the Chair as needed.
  6. The Secretary shall be responsible for appropriate minutes of all proceedings at meetings. Copies of these minutes shall be distributed to all members of the Council.

Meetings

Regular meetings of the Council shall occur once each month during the academic year and during the summer and Intersession when needed. The Chair of AIEC may call additional meetings.

Amendments

Amendments to the Charter of AIEC must be reviewed by members of the Council and approved by the President.

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