Rates and Fees
- Lodging Rates
- Facilities Fee
- Misc. Charges
- Guarantees
- Contracts
- Insurance
- Compliance with State Laws
Lodging Rates
Frostburg State University offers several lodging options:
| Single | Double |
| Air-Conditioned Halls | |
| Linen delivered to the room | |
| $55.00 | $35.00 |
| No Linen | |
| $48.00 | $30.00 |
| Non-Air-Conditioned Halls | |
| Linen delivered to the room | |
| $43.00 | $30.00 |
| No Linen | |
| $38.00 | $25.00 |
The linen package includes two sheets, a towel, pillowcase, washcloth, blanket, pillow, cup, and soap delivered to each guest's room. There is a $10.00 per bed charge to make the beds in advance. For family conferences, there is no charge for any child under the age of five (5) occupying the room in a sleeping bag, crib, etc.
The figures above do not include Maryland State sales tax (6%) or Allegany County occupancy tax (8%). These taxes will also be included in the final bill, if relevant. If you do not want this 6% charge on your bill, you must provide proof of State sales tax exemption before the billing is set up. Unfortunately, county occupancy tax is relevant even to State sales tax-exempt groups. We keep our rates lower to factor in this expense to you. The overall rate is designed to be competitive, with our pricing set to factor in the fact that food prices are higher, so residence hall and facility prices are lower.
Facilities Fees
(Full-day and half-day rates listed)
| Facility | Full Day (More than 4 hours) |
Half Day (Four hours or less) |
||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| GIRA CENTER 397 used for banquets |
$250 | $150 | ||||||||||||||||||||||||
CORDT'S PE CENTER
|
||||||||||||||||||||||||||
CLASSROOMS
|
||||||||||||||||||||||||||
Guarantees
A guaranteed number of meals is required no later than (10) working days before the commencement of your first scheduled food event. Preparations will be made up to 5% over your guarantee; however, minimum charges will be 100% of the guaranteed number should your guarantee not be reached, or the actual number, whichever is higher. If the number of delegates exceeds the additional 5%, please contact the University immediately. There is no refund for meals not taken. Guarantees for standard cafeteria meals may be different, especially if your program requires different numbers of delegates on campus for a particular event.
Guarantees for special catered events will also be made according to the ten-day deadline and will follow the same policies. A guarantee for housing accommodations should be made no later than ten working days prior to the arrival of your delegates. Registration cards will be kept by Frostburg State University conference staff; if registration exceeds the guarantee, the total on-site registration number will be used in billing.
The University considers the above points (guarantees for food and lodging) to be minimum information which is essential to preparations for your conference. If this is not met, the University reserves the right to charge you based on the original number quoted.
Contract Requirements
The University requires the signing of a Facilities and Services Contract, which outlines in detail financial arrangements, cancellation policies, and state-mandated policies and regulations. Any arrangements made with the University are not binding until the facilities and services contract is signed by a representative of your group and countersigned by Frostburg State University. The University will honor the terms, rates, and availability of facilities as presented in the letter of agreement for fourteen (14) days from the date of mailing of the facilities and services contract until signed and returned by you. After that, rates and availability of facilities are subject to change.
Insurance
The Contractor shall secure, pay the premiums for, and keep in force until the expiration of this contract, adequate insurance as provided below, such insurance shall include the Contractor and Frostburg State University as insured on the liability insurance policy. A copy of the certificate of insurance, which shows compliance with these requirements, must be on file with the University before the conference can commence.
- Workers' Compensation - As required by the laws of the state to cover all Contractor's employees.
- Owner's, Landlord's, Tenant's, and Contractor's Bodily Injury Insurance, with limits of not less than $1,000,000. for each person and $1,000,000. for each accident.
- Automobile Bodily Injury Liability Insurance with limits of not less than $5,000,000. for each person and $5,000,000. for each accident, and Property Damage Liability Insurance, with a limit of not less than $1,000,000. for each accident. For all vehicles operated by the Contractor on campus.
Compliance With State Laws
If the Contractor is operating a “youth camp” as that term is defined by COMAR, Title 10, Subtitle 16, by signing this Agreement, the Contractor certifies that it has complied with all State of Maryland pertaining to the operation of youth camps. The contractor further certifies that it has obtained paid all required fees and obtained all necessary certifications for the operation of said youth camp.
